SECRETARY
| Employment Type | Contract |
|---|---|
| Location | Middlesex , Middlesex |
| Industry Sector | Aerospace |
| Start Date | asap |
| Salary/Rate | negotiablr |
| Reference | DSA/PRO033450 |
| Date Advertised | 13-10-2008 - 00:01 |
This vacancy is out of date and no longer accepting applications.
Description
To provide administration and secretarial support to senior management staff plus a department consisting of approx 40 - 50 personnel
Description:
* RATE displayed is a GUIDE and is NEGOTIABLE Depending on Experience *
Reporting to: Director & General Manager's PA
To provide administration and secretarial support to senior management staff plus a department consisting of approx 40 - 50 personnel
Main responsibilities:
Collation and production of monthly business review packs
Collation and submission of monthly team brief Powerpoint presentation
Collation and distribution of ad hoc reports, CR-ROMs etc
Support of bid preparation and submission
Answering of telephones, taking messages etc
Ordering of stationery and submission of monthly transaction log
Assisting with arranging meetings, conference room bookings, hospitality for visitors etc
Handling of classified documentation
Maintenance of annual leave / sickness for all staff
Travel arrangements, including research on flight availability both through the internet and our travel agents, booking of hotels, car hire etc.
The role would also involve:
Close contact with external customers / clients.
Close liaison with other secretaries.
Liaison with internal customers throughout the division
Occasional reception/switchboard cover
Knowledge and Skills required:
Full working knowledge of Microsoft office, particularly with respect to:
Microsoft Word, Excel, Powerpoint, Outlook
Working knowledge of Microsoft Visio an advantage but not essential
Ability to use the internet to research flights, hotels, trains etc.
Flexibility to work late and occasional weekends at short notice.
Organisational skills/detail oriented skills
Must be able to demonstrate team work in a busy environment.
If this position is of interest to you please contact me to discuss the role in greater detail. Alternatively if this role is not quite right, we may have other work you may wish to consider, either way please do not hesitate to contact the Professional Division on 01923 470 780.
